SECTION B: EXECUTIVE OFFICERS
The elected officers of the Club shall be President, Vice President, Secretary, Treasurer
and Public Relations Officer. The term of office shall be for two (2) years. The President
can serve no more than two consecutive terms. In order to qualify for an Executive Officer
position, and individual must hold an adult membership in the Club. See Article II: Membership,
Section B: Qualifications, 1. Affiliate Member.
a. President: Shall preside at all meetings of the Club. Shall serve as Chairman
of the Board of Directors. The President shall appoint such committees and/or
commissions as are necessary and shall not vote on Club matters except in election
of Officers and Directors and in the case of a tie vote. The President shall set the agenda
for all meetings.
b. Vice President: Shall carry out the duties of the President in the absence of the
President. Shall serve as vice chairman of the Board of Directors.
c. Secretary: Shall record the minutes of the Club and Board of Directors meetings.
Maintains all records as may be required with a copy archived in a designated area.
Shall conduct all incoming and outgoing correspondence of the Club, with the exception
of work assigned to others, wherein copies of all incoming and outgoing correspondence
by others will be supplied to the Club Secretary for file. Shall keep the official
membership roster containing names and addresses of all members, unless a Membership
Chairman has been designated. Election or termination of membership shall be recorded
together with the date on which membership began or ceased. The Secretary shall serve
as a member of the Board of Directors.
d. Treasurer: Shall maintain accurate records of all monies collected and disbursed by
the Club. These records shall be maintained in a standard, simple accounting format.
The Treasurer shall serve as a member of the Board of Directors.
e. Public Relations Officer: Shall coordinate all publicity, press releases, public
appearances, and advertising which will present the activities of the Club to the public.
SECTION C: REMOVAL AND RESIGNATION OF OFFICERS
In the event that any elected Executive Officer or member of the Board of Directors is unable
to fulfill his/her duties and does not tender a resignation, the Board of Directors shall
determine the necessity for a replacement, subject to ratification by the voting membership.
Two-thirds majority of the voting membership present at the time the vote is taken is required
for recall.
Any member of the Board of Directors or elected officer may resign at any time by giving written
notice to the President. The resignation will be effective the date of such notice or a date
specified therein.
A failure of any officer or director to attend three consecutive regular meetings of the Board
of Directors shall be construed as a resignation of that Officer or Director. Nominations for
replacement will be accepted from the general membership and a special election held. Membership
will be notified of the vacancy before the next general membership meeting.
ARTICLE V: MEETINGS
SECTION A: MEETINGS OF THE MEMBERSHIP
1. Regular Meeting: A regular meeting of the Club shall be held at least two times each year,
one of which will be held in October of each year and shall be designated as the annual meeting.
Membership will be notified of agenda, place, date and time at least 15 days prior of meeting.
The election of officers and directors shall take place at the annual meeting. Said elected
officers and directors shall take office on January 1 of the following year.
2. Special Meeting: Special meetings may be called by the President of the Club, provided
notice stating agenda, place, date and time is provided to the membership.
a. The membership, as defined by a majority of voting members at a general meeting,
has the option to petition the President for any particular action. This petition
requires the President to call a special meeting for this particular agenda item(s).
3. Board of Directors Meeting: Regular meetings will be held at the discretion of the Board
of Directors, but at least one meeting must be held prior to the Annual Membership meeting.
The agenda, place, date and time of these meetings shall be designated in written notice no
later than fifteen (15) days prior to said meeting.
a. General membership meeting: A quorum shall consist of the voting members present.
b. Special meeting. A quorum shall consist of the voting members present.
c. Board of Directors meeting: A quorum shall consist of the Directors present.
Each adult member in good standing shall have one vote, and voting by proxy shall not be allowed.
Affiliate AHA members shall not have voting privileges except as noted under Article II, Section B.2.
and Article X.
SECTION C. MEETINGS OF THE BOARD OF DIRECTORS
The Board of Directors may meet as described in SECTION A, 3.above. All measures and/or actions
shall be carried by a clear majority vote, subject to ratification of the membership. In the
absence of a quorum, the Directors present may adjourn the meeting to a specified time and place
but cannot conduct any other business.
SECTION D: NOTICE OF MEETINGS
Notice of meetings of all meetings shall be given by the Secretary.
SECTION E: PARLIAMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order Revised shall govern the Association in all cases
to which they are applicable.
ARTICLE VI: AFFILIATION
SECTION A: INTERNATIONAL ARABIAN HORSE ASSOCIATION
The Association shall maintain an active membership status in the Arabian Horse Association (AHA). The
Association membership in the AHA shall carry with it a corresponding AHA membership for each voting
member of the Association.
SECTION B: DELEGATES TO AHA
Delegates to the AHA will be nominated by the Nominating Committee and elected by the
membership at the October meeting. The term of office for an elected delegate shall be
two (2) years. Duties of the delegates are as follows:
1. Represent the Club at the Region 2 meetings and the annual AHA Convention and any other
function of the AHA where the Club voting authority is required. Keep the Club and Board of
Directors informed concerning the planned activities of AHA. Submit an annual report to the
Club and Board of Directors of all attended AHA activities wherein he/she represented the Club.
The full expense of representation shall be the burden of the delegate until such time as the
Club may financially support partially or fully such activities.
2. Resignation. A delegate may resign at any time by giving written notice to the Board of
Directors or to the President.
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